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Program Coordinator for Undergraduate Nursing

Department: College of Nursing
Location: Germantown

Union University seeks a qualified individual for the position of Program Coordinator for Undergraduate Nursing for the campus in Germantown, TN. This position is responsible for providing program coordination and administrative support for the Undergraduate Nursing Program on the Germantown campus.  This is a 12-month position.

Union University is a private, coeducational liberal arts-based university offering bachelorís, masterís, and doctoral degrees. The campus is located in Jackson, Tenn. (80 miles northeast of Memphis) with additional campuses in Germantown, Hendersonville, and Memphis, Tenn. Union University currently enrolls about 3,200 undergraduate and graduate students from 48 states and 15 countries. Union University stands as a national leader among colleges and universities in promoting a Christian worldview and a Christ-centered approach to education. Union is consistently ranked among the nationís premier Christian universities and has been recognized as a top tier institution each year since 1997 by U.S. News & World Report, which also recognized Union at a national level for undergraduate teaching excellence.

Position Description:

  • Assists Chair of Germantown campus in admitting Germantown undergraduate students into the College of Nursing by:
    • Keeping an accurate and current file with backup on students accepted in the Undergraduate Nursing Program.
    • Registering all Germantown undergraduate nursing students each semester.
    • Completing any related task that supports the progression of the undergraduate nursing student through the program.
  • Assigns faculty advisors for all Germantown students enrolled in the undergraduate nursing program.
  • Process departmental mail.
  • Serve as a solution-oriented resource for the college for faculty, staff, students, and the community of interest.
  • Serves as a resource for addressing questions from currently enrolled undergraduate nursing students or prospective nursing students, which requires familiarity with the different aspects of other regional undergraduate nursing programs.
  • Obtains and returns special exams associated with the undergraduate nursing program on the Germantown campus.
  • Performs duties of a receptionist, including answering the telephone, directing calls to the appropriate persons, and routing information.
  • Assists the Chair of the Germantown Campus and Germantown nursing faculty in preparing documents associated with the development, implementation, or evaluation of undergraduate nursing education.
  • Transcribes minutes of the various committees or other related events associated with the undergraduate nursing program.  May be required to transcribe minutes for other meetings as directed by the dean.  A draft of the minutes from the meeting must be available for review within 10 business days.
  • Prepares correspondence as directed from the Administrative Assistant, Dean, Associate Dean for Graduate Programs,  or Chair of the Germantown campus.
  • Maintains a database of information that allows the Dean, Associate Dean for undergraduate programs, and Chair of the Germantown campus to review the success of the undergraduate nursing program.
  • Serves undergraduate nursing faculty in making travel arrangements for special meetings.
  • Maintains an accurate filing system of the undergraduate nursing program that supports the retrieval of necessary documents for accreditation (CCNE, SACS, and SREB) or other necessary reports.  Examples include maintaining course evaluations, course syllabi, alumni evaluations, and exit interviews.
  • Prepares for nursing events that are specifically associated with the undergraduate nursing program.
  • Provides prompt support to the College of Nursing admissions department in sending letters to prospective students or other related tasks.
  • Supports Registrar on Germantown campus by registering Germantown nursing students in BSN program.
  • Maintain personnel files for adjunct faculty, obtaining necessary paperwork for the Office of Human Resource files as well as the College of Nursing files for accreditation purposes. 
  • Ensures each adjunct faculty member has an updated University contract each academic year, issued by the Office of the Provost. 
  • Submit monthly CBS adjunct payroll report to the Office of Human Resources for processing and payment.
  • Purchase office supplies for the Germantown campus.
  • Assist with special projects as needed.
  • Be available to help with graduation.
  • Performs miscellaneous tasks requested from Dean, Chair of Undergraduate Nursing Program, or Administrative Assistant.


Graduation from an accredited college or university with a bachelorís degree is preferred.  Previous experience as a program coordinator or administrative assistant is also preferred. This position requires excellent verbal and writing communication skills; excellent interpersonal and organizational skills; demonstrated experience in routine office procedures, such as professional typing, data management, filing, transcription, and other clerical services; practical knowledge of computers and proficiency in the use of MS Word and Excel; excellent interpersonal skills to work effectively with faculty, students, staff, and visitors; and the ability to follow directions with minimum guidelines and supervision.

Successful candidates must be professing Christians who are active members of a local church, enthusiastically support Union Universityís Identity, Mission, and Core Values, and articulate a Christian worldview in their work and life.

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